Administrative Support:

• Assist with day-to-day administrative tasks, including answering phones, responding to emails, and managing office correspondence.
• Maintain office supplies inventory and place orders as needed. Ensure that office equipment is functioning properly.
• Coordinate meetings, appointments, and travel arrangements for staff members. Prepare meeting agendas and take minutes when required.

Financial Data Entry and Analysis:

• Input financial data into accounting software and spreadsheets. Ensure accuracy and completeness of financial records.
• Assist in reconciling bank statements, accounts payable, and accounts receivable. Investigate and resolve discrepancies as needed.
• Analyze financial data to identify trends, variances, and opportunities for improvement. Prepare reports and presentations for management review.

Invoice Processing and Billing:

• Assist in processing invoices, expense reports, and purchase orders. Verify accuracy of billing information and resolve any discrepancies with vendors.
• Generate client invoices and statements. Monitor accounts receivable and follow up on outstanding payments.

Budgeting and Forecasting Support:

• Assist with budget preparation by gathering and organizing financial data. Input budget information into spreadsheets and assist with variance analysis.
• Participate in forecasting exercises to estimate future financial performance and resource allocation needs.

Compliance and Documentation:

• Assist in ensuring compliance with financial regulations and internal policies. Maintain accurate and up-to-date financial records and documentation.
• Support audits and reviews by providing documentation, answering inquiries, and assisting with internal control testing.